Presentation Guidelines

Oral Presentation

All Oral presenters must be on-site.

Oral presenters will have 15 minutes to present, followed by 5 minutes for questions. The timing will be strict, and session chairs will be requested to stop speakers exceeding the 15-minute presentation slot. Presenters should introduce themselves to the session chairs during the break before the start of their oral session.
Presentation Materials
  • Presentation slides may be prepared either in the standard MS PowerPoint (.pptx) or PDF format; however, PPTX format is highly recommended. You may use Keynote(Mac), but you should convert it into a PDF for the use on-site.
  • Recommended aspect ratio for your presentation slides is 16:9 landscape.
    *No presentation template is provided.
Promotional Toolkit
  • Please use the 20th WCNDT promotional toolkit for your presentation notes. Download the 20th WCNDT promotional toolkit below – Click Here.
Speaker Check-In at Speakers Room
  • Speakers are required to use the computers provided by the conference for their oral presentations. Personal laptops may not be used.
  • The conference has arranged for PC laptops equipped with Windows 11, 64-Bit, MS-Office 2019, and Adobe Reader X11. PowerPoint and Portable Document Format (pdf) are the accepted presentation formats.
  • It is recommended that multi-media sound or video files are embedded in the presentation file. If, for some reason, this is not possible they must be provided at the speaker check-in together with the presentation file and clear instructions about which presentation file they belong to.
  • Presentations must be submitted on a USB stick at the Speaker Check-In (Room 204) during the designated hours to ensure your talk is accompanied by slides.
  • You must submit your presentation at least two hours before the beginning of the session where it shall be used.
  • How to name your presentation file
    - Please use intuitive file name including the code of your presentation and your name, for example : Mo.O.A.1.1_Lee.pptx
<File name code Table>
Mo.O.A.1.1 Mo O/SS A # #
Day Oral /
Special Session
Room code Session # Presentation order
Speaker instructions
  • Please arrive to your presentation room 10 minutes prior to the session start to familiarize yourself with equipment and procedures.
  • Please sit towards the front of the room in the session in which you are presenting.
  • The Session Chair will introduce your presentation as well as monitor the length of the presentation. All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.

Poster Presentation

All poster presenter must prepare a physical poster to be displayed on the poster board on-site.
Poster presenters are responsible for bringing their own poster to be displayed on-site.
Poster Presentation Area
  • Poster area will be opened during the entire conference (from Monday to Friday).
  • In order to give authors the opportunity to present their posters and to get in touch with the audience, there will be an Exhibition & Poster Evening (Welcome Reception) on Monday, 27 May from 18:00-19:30 pm.
  • Your poster board and booth number will be announced by no later than two weeks before the conference start date.
Poster set up times
  • Sunday, 26 May 2024 from 14:00 - 18:00
  • Monday, 27 May 2024 from 08:00 - 13:00
Suggested Poster Format
  • The poster board accommodates a standard A0 sized poster (A0: 1,189mm(H) x 841mm(W) in portrait)
  • You do not have to submit the physical poster in advance to the conference date. You should bring your poster to the poster booth during the set-up times.
  • Material to mount your poster will be provided.
  • Please make sure that it is readable from a distance of 2m.
  • Template: Click Here (Will be updated by 15 March 2024)
Please remove your poster (without residue) after the event. Posters, which have not been removed by Friday, 14:00 p.m., will be disposed on your expense by the organizer. The costs will be charged.